For some companies, sending staff to other cities with the intent of building relationships with clients is essential. But, it can also be expensive. Things like accommodations, car hire (for cheap prices, try Nova Car Hire), airfare, and meals can quickly add up to a big bill.
Luckily, there are several things you can do to keep your company’s expenses under control, all while forming essential relationships… Read on to discover 10 ways you can expand your company’s reach without spending an arm and a leg:
- Book early – We know that business meetings may come up last minute and you don’t have a choice but to book your airfare within days of leaving. But when you can, try to book airfare in advance to get in on much better deals.
- Fly Tuesday through Thursday – Most business travelers fly on Mondays and Fridays so flying on these off-peak days will help you save money on airfare and possibly even hotels. They’ll be less busy so they’ll need the business!
- Travel lightly – Today, airlines charge you fees for everything – sodas, snacks, baggage and more. Next time you go on a business trip, pack light and fit everything into a carry on to avoid the charge for checking a bag.
- Avoid taxis – If you’re unfamiliar with a city, the easiest way to get around seems to be a taxi because you can tell the driver exactly where you need to go. But, did you ever think of how much extra money that costs you? Instead, try taking a bus or other public transport system.
- Ask for an upgrade – If you’re renting a car, ask the desk if they can offer you a free upgrade. If you travel with them often, many are able to upgrade you to the next size without costing you a dime.
- Ask for a corporate discount – As you can tell, we firmly believe that “it doesn’t hurt to ask.” Next time you’re traveling with business partners, ask whether a hotel or car rental company offers corporate discounts. Sometimes these can save you a good chunk of money – and the worst they can do is say no.
- Look for an extended stay hotel – If you’re staying in your destination city for more than two nights, consider using an extended-stay hotel. These hotels usually offer great rates and also have a larger living space and kitchenette – so as a bonus, you can also save money on meals by making your own.
- Look for free WiFi – If you’re on a business trip, chances are you and your partners will need WiFi. When booking your hotel, look for one that offers free WiFi because even those small daily fees at other hotels can add up quickly.
- Do lunch instead of dinner – Dinner meetings can get quite pricey, especially if you’re entertaining clients. When you can, schedule a lunch meeting instead so you’ll save money while still getting the benefit.
- Opt for the continental breakfast – You know what they say – breakfast is the most important meal of the day. Instead of spending a lot of money on a meal in a local restaurant, look for a hotel that has reasonable rates and also offers a complimentary breakfast. You and your business partners will be fueled up and ready to go for the day.
Before you embark on your next business trip, be sure to keep these tips in mind. They’ll help your company save money while keeping your clients happy.
About the Author:
Laura Murphy has led the eclectic vagabond life, traveling here and there and now has settled into the perfect gig for the perpetual itinerant: writing for the money-saving gurus at www.novacarhire.com! She’s learned a thing or two about saving money on travel and hopes you follow her on her quest to share her lessons with folks who have a traveler’s heart, if not the budget.